Police Administrative Services Manager
Date Adopted by City Manager
12/18/08
Comp. Code
8810
Management
Exempt
Job Title:
Accountant
Definition
Under general direction of the Chief of Police, to perform a wide-variety of complex, professional work while assisting to organize, develop and direct administrative assignments within the Police Department; manages capital projects and building facilities; budget preparation, contract administration, grant writing and purchasing; oversight of special projects; supervise staff as assigned, and to perform related work as required.
Typical Duties
Perform administrative and management duties with considerable independent judgement and decision making; direct technical, financial, statistical and other analytical research and support; oversee and ensure legal compliance; departmental operating procedures; oversee budget preparation and expenditures; preparation of reports, memoranda, and other reporting documents; supervise, train and evaluate assigned staff, including supervising various administrative, accounting and technical functions; provide staff assistance to City boards, commissions and committees, as assigned; interpret and clarify City procedures, policies and practices to City staff and the public; perform related tasks as assigned.
Tools and Equipment Used
Requires frequent use of personal computer, including word processing, database and spreadsheet programs; calculator, telephone, copy machine, and fax machine.
Physical Demands
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
Work Environment
The noise level in the work environment is usually moderately quiet.
Desired Qualifications
Knowledge of
Principles and practices of municipal organization, budgeting and administration; principles and techniques of systems and procedures analysis; grant writing; supervision, training and performance evaluation; applicable Federal, State and local laws, rules and regulations pertaining to local government in assigned areas of operation.
Ability to
Effectively plan and coordinate the administrative work of assigned tasks within the Police Department; maintain cooperative and effective working relationships with other City staff members and with representatives of the community; assist in the development of effective procedures and actions necessary to resolve problems; communicate effectively, both orally and in writing; maintain confidential relationships and information; understand and use various computer software programs to perform assigned work; plan, direct and coordinate the work of others.
Experience
Four years of progressively responsible supervision and management experience with emphasis on budget, financial and grant writing responsibilities. Supervisory and/or management experience in a law enforcement agency or other public sector experience is desired.
Education
Equivalent to a Bachelor’s Degree from an accredited college or university with a major course of study in Business or Public Administration or a related field. A Master's Degree in Public Administration, Business Administration, or related field is desired.
Additional Requirements
Possession of a valid California Driver License.