Office Assistant I
Date Adopted by City Manager
12/01/02
Comp. Code
8810
SEIU - CTP/Confidential
Classified
Job Title
Office Assistant I
Definition
Under general supervision, to type a broad range of materials and to perform varied clerical duties of a general nature; to perform related work as required.
Distinguishing Characteristics
This is the entry level for clerical employees who are required to have clerical skills and no previous experience. Employees in this class normally work under close and continuous supervision, performing a variety of general office tasks according to established procedures. Work is generally observed during its performance and reviewed upon its completion. Office Assistant I’s are normally considered to be in a training status and, as responsibility and experience increase, may be reassigned to the next higher class of Office Assistant II.
Typical Duties
Perform a variety of typical clerical and typing assignments involving letters, memoranda, reports, tables, charts and other written material; answer telephones and serve as a public counter receptionist; reserve rooms for meetings; file various reports and City documents; operate personal computer and typical office equipment; drive and run errands; distribute and collect mail as required; perform related duties as assigned.
Tools and Equipment Used
Scales; motor vehicle; postage machine; folding and sorting machine; 10-key calculator; phone; computer terminal; copy and fax machines.
Physical Demands
While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is required to drive, walk, sit, stand, talk, and hear.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, color perception; and the ability to adjust focus.
Work Environment
The noise level in the work environment is usually moderately noisy.
Desired Qualifications
Knowledge of
Correct English usage, spelling, grammar and punctuation; modern office methods, procedures and equipment.
Ability to
Perform typical clerical work; understand and carry out oral and written instructions; type accurately at a minimum rate of 40 words per minute; work cooperatively with others.
Experience
None
Education
High school graduation or equivalent supplemented by specialized clerical and business office training.
Additional Requirements
Possession of a valid California Driver License.