Facilities Manager
Date Adopted by City Manager
09/04/05
Comp. Code
9410
Management
Exempt
Job Title
Facilities Manager
Definition
Under general direction, to plan, direct and manage facilities maintenance staff operations, and assist with facilities management. Assists in the general administration of the Airport, Building Maintenance and Park Divisions; to perform a variety of technical tasks relative to facilities maintenance, capital projects and related project management work as required.
Typical Duties
Plan, direct and supervise maintenance repairs activities including monitoring maintenance contract services for pest control, HVAC, elevator maintenance, grounds keeping and other service functions for City owned facilities. Act as project manager and inspector for the construction, expansion and remodeling of City facilities. Coordinate a variety of projects involving carpentry, plumbing, and electrical maintenance and repair. Make periodic inspections of buildings and equipment. Make recommendations on the types and kinds of equipment needed for maintenance and repair work; estimate and schedule work to be done and the quantities of material needed; inspect work projects in progress and upon completion; check and answer complaints concerning maintenance or repair of facilities; requisition and purchase materials, supplies and equipment; maintain records of work performed and supplies used; coordinate maintenance activities with other City departments and divisions and with outside agencies; respond to and direct emergency situations; provides contract administration on minor capital building remodels and constructions projects; write project specifications and define scope of project work for facility repairs, improvement or replacement; secure bids and recommend contracts awards; participate in budget preparation and administration; supervise, train and evaluate assigned staff; perform related assignments as necessary.
Tools and Equipment Used
Personal computer, including word processing, spreadsheet, and data base; motor vehicle; phone; radio; global positioning equipment; digital camera; fax and copy machine.
Physical Demands
Work is performed mostly in office settings. Some outdoor work is required in the inspection of various City buildings and facilities. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk and hear and smell.
The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
The noise level in the work environment is usually moderately quiet.
Desired Qualifications
Knowledge of
Project management, contract administration and scheduling; methods, tools, equipment, materials and work practices used in the construction and maintenance of facilities including projects involving carpentry, electrical, plumbing and painting; safe work practices; record keeping and report writing; principles of supervision, training and performance evaluation. Knowledge of personal computers, utilizing Computerized Maintenance Management System (CMMS), and other engineering applications is desired.
Ability to
Communicate clearly and concisely, both orally and in writing; assign and supervise the work of crews engaged in maintenance and repair work; read and interpret plans and specifications; estimate time, materials and equipment needed to perform maintenance and repair work; maintain records and prepare complex reports; secure bids and recommend contract awards; establish and maintain cooperative relationships with those contacted in the course of work; effectively supervise an ongoing public works maintenance program; supervise, train and evaluate assigned staff.
Experience
Four years of increasingly responsible experience in facilities management, maintenance and repair work, including some supervisory experience.
Education
High school graduation or equivalent supplemented by specialized training in facility maintenance. Course work or possession of a degree in a related field which provides the required knowledge, skills and abilities is preferred.
Additional Requirements
Possession of a valid California Driver License.