Evidence Clerk
Date Adopted by City Manager
12/01/02
Comp. Code
8810
Management
Classified
Job Title
Evidence Clerk
Definition
Under general supervision, to perform a variety of responsible clerical duties relating to the handling and processing of public safety records; to store and provide a chain of procession in the handling of evidence, found property, recovered property, and safekeeping items; to provide evidence needed for court proceedings; assist in communication center counter and telephone reception and in processing requests for information; may assist in the supervision of subordinate personnel; to perform related work as assigned.
Distinguishing Characteristics
This position is equivalent to the journey level of the Police Records Clerk series. Positions in this class may be filled by advancement from Police Records Clerk I or, when filled from the outside, require prior police related clerical experience. Appointment to Evidence Clerk, if allowed by City policy, requires that the employee be performing the full range of duties for the class and meet the qualification standards for the class. An Evidence Clerk is expected to perform assigned duties with only occasional instruction or assistance and work is normally reviewed only on completion. Adequate performance at this level requires the knowledge of general City procedures as well as a knowledge of department policies and procedures.
Typical Duties
Store and provide a chain of procession in the handling of evidence, found property, recovered property, and safekeeping items taken in by the police officers or other employees of the department; provide officers’ evidence needed in current court proceedings in a timely and efficient manner, while maintaining credible document chain of procession; process incoming property; sign out evidence (blood and drugs) for transport to Department of Justice Laboratory; process incoming bicycle reports; may assist department personnel and the public in person and by phone performing record checks, issuing permits and collecting fees; mail out requested reports to outside agencies in accordance with established regulations, and provide general information regarding department policies, procedures and regulations; take and type, and record and file a wide variety of police records, reports and materials including memos, letters, financial reports, complaints, citations, crime and traffic reports, and bad checks and forgery files; may process purchase orders; sort, file, copy and distribute various reports, citations, petitions and other materials to appropriate personnel; assemble, code, record and summarize a variety of statistical and financial reports; may fingerprint applicants for the public; assist in training new personnel; may process, register, fingerprint and photograph narcotic and sex offenders; operate calculator and other standard office machines; may assist in performing searches of arrested persons; may provide technical supervision to subordinate personnel; cross-train with Police Records Clerk II; perform related work as required.
Tools and Equipment Used
Personal computer, including word processing and specialized software, police radio, phone, typewriter, calculator, fax machine, copy machine.
Physical Demands
While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, controls, or tools listed above; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
The employee must occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
While performing the duties of this job, the employee occasionally works in outside weather conditions.
The noise level in the work environment is usually quiet in the office to moderately noisy in the field.
Desired Qualifications
Knowledge of
Correct English usage, spelling, grammar and punctuation; standard telephone conduct and practice; modern office methods and equipment; organization, procedures and operating details of the Police Department; Government, Penal and City Code sections relating to the procedures involved in storage and release of property.
Ability to
Perform routine clerical work; perform record searches quickly and accurately; learn to operate office machines; learn office methods, policies and procedures; ability to operate camera equipment; understand and carry out oral and written directions; type accurately at a minimum speed of 40 words per minute; ability to work with limited supervision; establish and maintain effective working relationships with others; work various shifts as assigned; communicate clearly and concisely, both orally and in writing; provide technical supervision of subordinates; deal effectively with a variety of individuals.
Experience
One year of experience performing duties comparable to that of a Police Records Clerk I with the City of Chico.
Education
High school graduation or equivalent supplemented by specialized clerical and business office course work. POST courses in Property Handling Procedures are desirable.
Additional Requirements
Possession of a valid California Driver License.