Office Assistant II
Date Adopted by City Manager
12/01/02
Comp. Code
8810
SEIU - CTP/Confidential
Classified
Job Title
Office Assistant II
Definition
Under general supervision, to type a broad range of materials and to perform varied clerical duties of a general nature; to perform related work as required.
Distinguishing Characteristics
This is the journey level for clerical employees who demonstrate a higher level of clerical skills. Work is generally more complex than that of an Office Assistant I and requires at least one year of clerical experience.
Typical Duties
Perform a variety of typical and complex clerical and typing assignments involving letters, memoranda, reports, tables, charts and other written material; compile and tabulate information for typical reports; maintain and process departmental records; install and review filing systems and other clerical procedures; prepare draft reports, memoranda and other documents based upon a knowledge of office procedures and requirements; may schedule and make travel arrangements and arrange meeting appointments; may drive and run errands; may serve as a public counter receptionist; answer telephones as required; file various reports and City documents; operate office equipment; may distribute and collect mail as required; perform related duties as assigned.
Tools and Equipment Used
Scales; motor vehicle; postage machine; folding and sorting machine; 10-key calculator; phone; computer terminal; copy and fax machines.
Physical Demands
While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is required to drive, walk, sit, stand, talk, and hear.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, color perception; and the ability to adjust focus.
Work Environment
The noise level in the work environment is usually moderately noisy.
Desired Qualifications
Knowledge of
Correct English usage, spelling, grammar and punctuation; modern office methods, procedures and equipment; the organizational composition and policies of City government as they may relate to assigned work.
Ability to
Perform work of moderate difficulty in a general office environment; operate standard office equipment including word processing equipment; type accurately at a minimum speed of 45 words per minute; understand and work within public agency structure; understand and carry out oral and written instructions; work cooperatively with others.
Experience
One year of experience performing duties similar to those assigned to the Office Assistant I classification.
Education
High school graduation or equivalent supplemented by specialized clerical and business office training.
Additional Requirements
Possession of a valid California Driver License.