General Services Administrative Manager
Date Adopted by City Manager
12/01/02
Comp. Code
8810
Management
Exempt
Job Title:
General Services Admnistrative Manager
Definition
Under direction of the General Services Director, to perform a wide-variety of complex, professional work while assisting to organize, develop and direct administrative assignments within the General Services Department; coordinate solid waste and recycling programs; analyze sustainability plan initiatives; manage hazardous waste and other environmental programs; budget preparation, contract administration, grant writing and purchasing; oversight of special projects; supervise staff as assigned, and perform related work as required.
Typical Duties
Perform administrative and management duties with considerable independent judgement and decision making; direct technical, financial, statistical and other analytical research and support; oversee and ensure legal compliance and departmental operating procedures; oversee budget preparation and expenditures; prepare reports, memoranda, and other reporting documents; supervise, train and evaluate assigned staff, including supervising various administrative, accounting and technical functions; provide staff assistance to City boards, commissions and committees, as assigned; interpret and clarify City procedures, policies and practices to City staff and the public; perform related tasks as assigned.
Tools and Equipment Used
Personal computer, including word processing, spreadsheet and database programs; calculator; telephone; copy and fax machine.
Physical Demands
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
The noise level in the work environment is usually moderately quiet.
Desired Qualifications
Knowledge of
Principles and practices of a municipal organization, including budget and administration; principles and techniques of systems and procedures analysis; grant writing; supervision, training and performance evaluation; applicable Federal, State and local laws, rules and regulations pertaining to local government in assigned areas of operation.
Ability to
Effectively plan and coordinate the administrative work of assigned tasks within the General Services Department; maintain cooperative and effective working relationships with other City staff members and with representatives of the community; assist in the development of effective procedures and actions necessary to resolve problems; communicate effectively, both orally and in writing; maintain confidential relationships and information; understand and use various computer software programs to perform assigned work; plan, direct and coordinate the work of others.
Experience
Four years of progressively responsible supervision and management experience on budget, financial and grant writing responsibilities. Supervisory and/or management experience in a public agency is desired.
Education
Equivalent to a Bachelor’s Degree from an accredited college or university with a major course of study in Business or Public Administration or a related field. A Master's Degree in Public Administration, Business Administration, or related field is desired.
Additional Requirements
Possession of a valid California Driver License.