City Clerk
Date Adopted by City Manager
12/01/02
Comp. Code
8810
Management
Exempt
Job Title:
City Clerk
Definition
Under general direction of the City Manager or Assistant City Manager, to perform the statutory duties established for the position within the Municipal Code; to plan, direct, supervise, coordinate and manage all activities of the City Clerk's Office; to provide highly responsible and professional staff assistance to the City Manager and City Council; to administer the provisions of various State laws; to perform related work as required.
Typical Duties
Serve as Clerk to the City Council; plan and direct the publication, filing, indexing, and safekeeping of all proceedings of the Council; record and publish all ordinances; attest and certify various City documents; serve as custodian of the City Seal; plan and direct municipal elections consolidated with County elections; serve as a filing officer for required disclosure under the Political Reform Act; serve as filing officer for claims and legal actions against the City; plan and direct the maintenance and safekeeping of all historical and official municipal records and documents on a City-wide basis; respond to a variety of inquiries and requests for information regarding past City Council actions and documents; direct the preparation, organization, printing and distribution of the agenda for City Council meetings; supervise and participate in the keeping of proceedings, ordinances, resolutions, and minute orders; develop and implement systems, policies and procedures; administer the provisions of various State laws, including the California Elections Code, Political Reform Act of 1974, Brown Act, Public Records Act and other applicable laws; prepare and administer the Council and City Clerk’s Office budgets; administer Oaths of Office to elected and appointed officials, department heads and City employees; countersign bonds and other evidences of indebtedness issued by the City; attend and keep a permanent journal of proceedings at all meetings of the City Council; coordinate City Clerk activities and work with other City departments and with outside agencies; select, supervise, train and evaluate assigned staff; administer the overall workload of the City Clerk’s Office, including review and evaluation of work products, methods and procedures; plan and organize special City events; supervise use of Council Chamber Building facilities; secure bids for official advertising in newspapers; supervise procedures for appointments to Boards, Commissions and Committees; perform related assignments as necessary.
Tools and Equipment Used
Typewriter, personal computer, including word processing, spreadsheet and data base software; personal computer; 10-key calculator; phone; copy machine; fax machine.
Physical Demands
While performing the duties of this job, the employee is frequently required to sit and talk and hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
The noise level in the work environment is usually quiet.
Desired Qualifications
Knowledge of
Applicable Federal, State and municipal laws and procedures; election laws and procedures; political reform requirements; business English and spelling; modern office practices, procedures and equipment; principles of supervision, training and performance evaluation.
Ability to
Provide information, make decisions, and organize material in compliance with laws, regulations and policies; meet the public, understand their questions, and provide information; communicate clearly and concisely, both orally and in writing; select, supervise, train, and evaluate assigned staff.
Experience
Five years experience in office or records management, public agency administration, or other responsible administrative or technical work including two years of supervisory experience.
Education
Equivalent to a Bachelor's Degree from an accredited college or university with major course work in public or business administration or closely related field. Extensive experience which directly relates to the duties of the position may be considered in lieu of completion of formal education. Municipal Clerk certification is desirable.
Additional Requirements
Possession of a valid California Driver License.