Administrative Services Director
Date Adopted by City Manager
11/01/05
Comp. Code
8810
Management
Exempt
Job Title:
Administrative Services Director
Definition
Under general direction, to perform a wide variety of complex, professional work while assisting the City Manager in managing the daily operations of the City Manager’s Office, and with matters relating to redevelopment, economic development, budget preparation and administration, public art programs, and public information; the analysis of organizational, staffing and financial priorities and alternatives; systems and procedure analyses; contract administration and purchasing; and to perform related work as required.
Typical Duties
Assist in the development of overall City goals, policies and priorities; assist in the administration of the annual budget; supervise, direct and coordinate the activities of the City Manager’s Office including programs relating to redevelopment, economic development, contracts and purchasing, public art programs, and public information; conduct management studies and systems and procedure analyses regarding various City operations, including the organization and staffing of City offices and departments; provide staff assistance to City boards, commissions and committees, as assigned; interpret and clarify City procedures, policies and practices to City staff and the public; assist in the development of City leases and property acquisitions; attend City Council and other City board or commission meetings as assigned; supervise, train, and evaluate City Manager’s Office clerical staff; perform related tasks as assigned by the City Manager.
Tools and Equipment Used
Requires frequent use of personal computer, including word processing, database and spreadsheet programs; calculator, telephone, copy machine, and fax machine.
Physical Demands
While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
The noise level in the work environment is usually moderately quiet.
Desired Qualifications
Knowledge of
Principles and practices of municipal organization, budgeting and administration; principles and techniques of systems and procedures analysis; supervision, training and performance evaluation; applicable Federal, State and local laws, rules and regulations pertaining to local government operations in assigned areas of operation.
Ability to
Plan and administer a municipal budget; direct, coordinate and analyze varied public programs; maintain cooperative and effective working relationships with City Council members, other City staff members and with representatives of the community; develop effective procedures and actions necessary to resolve problems; communicate effectively, both orally and in writing; maintain confidential relationships and information; understand and use various computer software programs to perform assigned work; plan, direct and coordinate the work of others.
Experience
Five years of progressively responsible public management experience in
Education
A Master's Degree from an accredited college or university with major course work in public administration, business administration, or related field. A Bachelor's Degree in public administration or business administration and extensive qualifying experience may be substituted for the Master's Degree requirement.
Additional Requirements
Possession of a valid California Driver License.