Administrative Analyst I
Date Adopted by City Manager
12/1/02
Comp. Code
8810
SEIU - Clerical, Technical & Professional
Exempt
Job Title:
Administrative Analyst I
Definition
Under general direction, to perform paraprofessional and responsible technical, administrative, and analytical work for a management official and/or department; to perform related work as assigned.
Disinguishing Characteristics
Incumbents in this class perform a variety of technical and routine administrative work for which a broad working knowledge of the City's operating policies and procedures, and the City government organization is required. Work is performed under the general supervision of a higher level administrative official to relieve the official of work for which established procedures have been developed and for which only general direction is required. The Administrative Analyst I class is distinguished from other classes such as the Administrative Secretary class by the complexity and difficulty of the tasks assigned, the requirement to work independently with only general supervision, and the discretion for setting work priorities, determining research requirements, and coordinating work with other City departments.
Typical Duties
Respond to public requests for information and service; prepare draft and final routine reports, correspondence, and meeting minutes; attend and/or act as staff to citizen advisory committees where necessary; independently process documents related to routine administrative procedures; prepare drafts of administrative procedures, reports, final letters of own composition, memos, and other documents as necessary; analyze and summarize documents and reports; may assist in the formulation and implementation of management policies relating to labor relations and other confidential personnel matters; may occasionally supervise others; work independently to perform tasks as required and to assist in preparation of routine studies, statistical analysis, and other administrative activities as necessary.
Tools and Equipment Used
Requires frequent use of personal computer, including word processing, database, and spreadsheet programs; calculator, telephone, copy machine, and fax machine.
Physical Demands
While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or other controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
The noise level in the work environment is usually moderately quiet.
Desired Qualifications
Knowledge of
Principles and practices of organization and management; basic policies, procedures, and organization practices of government agencies; research and statistical methods; modern office practices, procedures, equipment and techniques, including computerized word processing and spreadsheet applications.
Ability to
Communicate clearly and concisely, both orally and in writing; type at a speed of 45 words per minute; collect, compile, analyze and interpret statistical data; work cooperatively with elected officials, management staff, employees, and others; ability to prepare correspondence, reports, and minutes.
Experience
Three years of work experience performing duties similar to those assigned to the Administrative Secretary or equivalent level classes. Education equivalent to a Bachelor's Degree, as noted below, may be substituted for the required experience.
Education
High school graduation or equivalent supplemented by specialized secretarial or administrative skills training. A Bachelor's degree in Public Administration or a related field may be substituted for the required experience.
Additional Requirements
Possession of a valid California Driver License.